How to Setup Auto Sign Out Expired Visits Action Procedures in xPortalNet Software

Problem (Issue) Statement:

How to Setup Auto Sign Out Expired Visits Action Procedures in xPortalNet Software

Description:

A guide to configure the Auto Sign Out Expired Visits Action Procedure. By executing this action, the system will auto signing out the visitor which is still signing in but the visits access is already expired. Once this action procedures is executed, the signed in visitor that matched the expired access condition will automatically be signed out by the system.

User must configure the Action Procedures and Schedule Task for this operation to be completed.

Related Software:

xPortalNet v1.5.0.117 or higher

Related Hardware:

NIL

System Application:

Door Access System

Symptom and Finding:

Cause:

Solution:

.

.

Step 4: The Add Action Type window will be shown.

• Select Auto Sign Out Expired Visits from the Action list.
• Then, click Next to confirm the selection.

^{Figure 2: Add Action Type Window.}

Step 5: Make sure the settings is correct. Then, click OK to save the changes.

^{Figure 3: Add Action Procedures Window.}

Step 6: The following message will be shown. Click OK to continue.

^{Figure 4: Record Added Message.}

Step 7: You have successfully configured the action procedures.

^{Figure 5: New Action Procedure Successfully Added.}

• To Configure Schedule Task: 

In these steps, user will be guided to configure the Schedule Task. It will be used to schedule the Auto Sign Out Expired Visits when it is to be executed.

Step 1: Login to xPortalNet Server software.

Step 2: Open Schedule Task. Go to Server Admin > Schedule Task.

Step 3: The Add Schedule Task window will be shown.

• Fill in the Code and Description.
• This Schedule Task must be enabled in order to execute the Auto Sign Out Expired Visits.
• Then, click Action Procedures.

^{Figure 6: Add Schedule Task.}

Step 4: Select the pre-configured Visitor Auto Sign Out Action Procedures. Then, click OK.

^{Figure 7: Select Action Procedures.}

Step 5: Click Schedule and the following window will be shown.

• Configure the Schedule according to the user preferences.
  ^{(For this example, the Schedule Task will execute the Auto Sign Out Visitor Action Procedures once on 7/16/2018 at 11:15)}
• Then, click OK to save the changes.

^{Figure 8: Edit Schedule Window.}

Step 6: After user confirm the settings and click OK, the following message will be shown. Click OK to continue.

^{Figure 9: Record Added Message.}

Step 7: You have successfully added the Schedule Task.

^{Figure 10: Schedule Task Setup Successfully Added.}

• To Validate the Visitor Auto Sign Out Action Procedures: 

In these steps, user will be guided on how to validate the Visitor Auto Sign Out Action Procedures. User can see when the action will be executed from the Latest Event List. 

Step 1: Login to xPortalNet Server software.

Step 2: Open Visitor Still In List tab and check the signed in visitor records.

^{Figure 11: Visitor Still In List Tab.}

Step 3: Check the Visitor Information.

• Check the End Date field from the Visitor Information.
• If the End Date is already expired (compare to current date), this user will be Auto Sign Out when the Schedule Task is executed. 

^{Figure 12: Visitor Information Window.}

Step 4: Observe the Latest Event List.

• The following transactions mean the Auto Sign Out Expired Visits Action Procedures has started and completed.
• The execution date and time is according to the Schedule Task settings.
• The Expired Visits visitor is automatically signed out.

^{Figure 13: Latest Event List Window.}

Document Date

16/07/2018 (Rev 1.0)