How to Add Visitor Pre-Registration Record with QR Token Type in Cloud VMS website

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Summary:

• Login to Cloud VMS website.

• Add visitor registration record in Cloud VMS website.

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Step-by-step Guide:

• Login to Cloud VMS website:

Step 1: Open Cloud VMS Website.

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Step 2: Enter the following default User Name and Password for admin to login:

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Click Log In.

Figure 2: Cloud VMS Log In Page

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• Add visitor registration record in Cloud VMS website:

Step 1: Go to Visitor > Visitor Registration to add visitor pre-registration record.

Figure 3: Visitor Registration Menu

Step 2: Fill up the Visitor Pre-registration form. Below are the particular that users need to enter / select for the visitor pre-registration record:

a. Visitor Name - Enter the visitor's name.

b. Visitor Email - Enter a valid email address as 'MicroEngine Visitor Pre-registration Confirmation' email will be sent to visitor once visitor pre-registration record is submitted through Cloud VMS.

c. Visitor Phone Number - Visitor phone number will be populated asVisitor ID in Visitor Still In List.

d. Visitor Company - Enter the visitor's company name.

e. Visiting Company - Select a visiting company's name from the list. You need to setup the Tenant record in xPortalNet software beforehand. Otherwise, you will not be able to see the visiting company list.

f. Host Name - Select a host name or visiting staff name from the list. The host name(s) that appear in the drop-down list will be filtered by tenant / company that you have selected for Visiting Company field. In order to see the host name in the list, you need to add the staff records in xPortalNet software beforehand.

g. Start Date - Select the start date of visiting period.

h. End Date - Select the end date or expiry date of visiting period.

i. Entry Option - Select 'Single' option (default setting).

j. Token Type - Select 'QR' as token type since pre-registered visitor is currently using QR code to gain access.

k. Email Setting - Select visitor email setting which is configurable in Cloud VMS website.

 
Figure 4: Visitor Registration Form

Step 3: Click button Submit at the bottom of the page to add the visitor record.

Figure 5: Submit Button in Visitor Registration Page

Step 4: You should get a Success Message once the visitor registration is successfully submitted. Click Close.

Figure 6: Visitor Registration Success Message Window